Case Studies

Our projects generally fit into small, medium and large events. Here is a breakdown of three typical events we’ve worked on in 2019:

Case study 1 – 50th Birthday Party

Birthday party with Live music soloist, photographer, basic A/V (projector and screen) and venue lighting.

From initial contact to full quote and acceptance of the requirements was 3 days. While the were many calls and emails after the contract was signed, these all fell well within the scope of the contract. These included arrival time, additional songs, agenda during the event, file format conversion for the presentation, and specific photos during the day.

Developing additional photos was taken care of through a separate quote after the event.

The entire event was delivered by Heathfield Event with no external suppliers

Case Study 2 – Corporate Awards Ceremony & After Party

A major high-street financial vendor approached us to provide a ‘Oscars’ style awards ceremony and after party.

After the basic requirements were captured, the team brain-stormed the essential elements of a high profile awards ceremony, and submitted a design proposal and full quote.

We met with the client to discuss the proposal in more detail and collaborated on further refinements and produce several follow-up quotes. These were all finalised within the standard 28 working-day period, and the deposit was received on time.

Further project reviews were scheduled and several additions and changes were discussed. It was agreed that one of these changes was withing scope of the signed contract, while one addition was outside the original contract and so a change request was raised to progress and include change in the event.

Ultimately Heathfield Events provided full room and event lighting, and high end AV including full room audio for a ball room audience of 800 people. Radio mics were provided for the awards presenters, along with high quality projection, live music ‘sting’s as award recipients collected their awards, and finally the main party band and DJ for the after party dance.

The sole external supplier coordinated by Heathfiekd Events was a local staging and backdrop supplier. The venue catered for the event and provided their own waiting staff.

Case Study 3 – Local Festival Sound

Heathfield Events were asked to provide a quote and deliver live sound services for the acoustic stage for a festival in Oxfordshire.

Heathfield Events Director Steve Robinson had personally provided sound at the the festival previously, however Heathfield were invited to quote in order to take the Hill Top stage up a notch from previous years.

While the stage was billed as an acoustic stage, several elements resulted in a challenging environment for live sound.

Firstly, the Main stage – only 150 meters away – was pointed directly at the Hill top acoustic stage all day. This gave the hill top stage major bass spill, meaning sensitive, quieter acts needed extra help to come across to their audience.

Secondly, the stage continued on for several hours beyond the main stage, so needed the capacity to keep the festival pumping at very high energy and volume levels not normally associated with an acoustic stage. These volume levels, and the smaller performer and audience space of the acoustic stage – yes still with acoustic instruments – presented significant challenges in terms of onstage performer sound, and of course audience enjoyment.

Heathfield Events deployed their very high end RCF Line Array system, providing exceptionally consistent sound quality and volume over the entire outside audience area, while delivering a profound volume boundary for the performers on stage. The exceptionally low volume on-stage meant the performers could have more personalised monitoring, given them the confidence to deliver a better performance.

Despite the very high volume, multiple acoustic instruments and very confined space, there was zero feedback or undesirable audio artefacts from the acoustic stage during the entire 2-day event.

RCF is one of main 2 or 3 sound suppliers typically used by major artists such as Rhianna, Justin Timberlake, Muse, and Coldplay, is some of the highest quality sound systems available.

The RCF Line array system available through Heathfield Events is suitable for small to medium outdoor events of any type with up to 3000 audience members outside.